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CRM

OD Solutions

OD Solutions is a German B2B services company providing recruitment, consulting, and office services. Metawork redesigned and optimized their entire sales and operations stack, connecting HubSpot CRM to EasyBill invoicing and Asana project management, plus building specialized workflows for their Kanzleistelle (law office consulting) division. The company now runs on a unified platform that automates lead qualification, contact lifecycle, invoicing, ticket routing, and campaign tracking across all business units.

Duration 30 months
Tasks 701
Meetings 47
Looms 59
Scenarios 78

Recently touched

  • 2026-04-22 KS: Partner-status firms still receiving acquisition emails In Progress
  • 2026-04-22 Lastenheft: HubSpot workflow for Raoul's request (row 2) In Progress
  • 2026-04-22 Further request KS.de (assignment task) Open
  • 2026-04-21 Mail sending and onboardings In Progress
  • 2026-04-21 Question Kanzleistelle cold outreach emails Open

What we built

1,284hours
701tasks
78Make scenarios
30 monthsduration
  1. 01

    HubSpot Core Setup

    Contact and company objects; lead qualification workflows; pipeline stages (Openers, Setter, Verkauf); list-based automation and alerts

  2. 02

    Lead Lifecycle

    Contact disqualification logic; redundancy detection; lead-to-ticket routing; stage transitions based on meeting outcomes

  3. 03

    EasyBill Integration

    Invoice creation from HubSpot deals (one-time and recurring); customer sync; document generation with proper formatting

  4. 04

    Asana Integration

    Ticket creation from HubSpot; document generation (Briefing Docs, contracts); recurring task scheduling; status synchronization

  5. 05

    Kanzleistelle Workflows

    Dedicated pipeline for law office consulting division; ActiveCampaign campaign sync; partner status tracking; mailing sendout tracking

  6. 06

    Data Quality

    Contact archival and deprecation; duplicate detection; workflow error monitoring; weekly health reports and system analytics

Projects

  • Support 2025

    Support is the primary operational project for OD Solutions, managing ongoing platform stability, feature iteration, and break-fix across the entire HubSpot, EasyBill, and Asana ecosystem. The…

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  • EasyBill + Asana

    EasyBill + Asana integration enables OD Solutions to automate the complete workflow from deal closure to invoice delivery to task execution. When a deal is won in HubSpot, a Make.com scenario…

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  • Kanzleistelle

    Kanzleistelle is a specialized division project for OD Solutions' law office consulting services. The project implements a dedicated pipeline and workflow system within HubSpot that handles the…

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  • HubSpot Improvements

    HubSpot Improvements is the foundation project establishing OD Solutions' CRM core, lead lifecycle automation, and ongoing system health. The project implements a comprehensive lead qualification…

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